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Fall 2021 Memos
Subject Date To From
Winter Holiday Energy Curtailment

December 15, 2021

American University Community David Osborne, Director of Energy and Engineering
Winter Break Closure – Friday, Dec. 24, 2021 to Sunday, Jan. 2, 2022

December 6, 2021

American University Community Bronté Burleigh-Jones, CFO, Vice President and Treasurer
Campus-Wide Seasonal Switchover from Cooling to Heating October 26, 2021 American University Community Vin Harkins, Assistant Vice President of Facilities Management
WMATA Service Disruption and Campus Parking October 19, 2021 American University Community Dan Nichols, Assistant Vice President, Risk, Safety and Transportation
Notice of Availability and Location of the Annual Fire Safety Report September 30, 2021 American University Community Phillip Morse, Assistant Vice President, University Police and Emergency Management
Notice of Availability and Location of the Annual Security Report September 30, 2021 American University Community Phillip Morse, Assistant Vice President, University Police and Emergency Management
Notification of Role as Campus Security Authority August 19, 2021

All Campus Security Authorities

Phillip Morse, Assistant Vice President of University Police and Emergency Management

Fall 2021 U•Pass Distribution Information August 5, 2021 All AU and WCL Students Dan Nichols, Assistant Vice President, Risk, Safety and Transportation
Summer 2021 Memos
Subject Date To From
Campus Parking Update July 27, 2021 American University Community Dan Nichols, Assistant Vice President, Risk, Safety and Transportation
Spring 2021 Memos
Subject Date To From
Annual Campus Climate Control Adjustments April 14, 2021 American University Community Vin Harkins, AVP, Facilities Management
2020 Forms W-2 and 1095-C January 26, 2021 Faculty, Staff, and Students Paid in 2020 Phillip R. Harris, Associate Director of Payroll;
Ann Joiner, Executive Director of Total Rewards and Service Delivery 
Fall 2020 Memos
Subject Date To From
Notice of Availability and Location of the Annual Security Report December 22, 2020 American University Community Phillip Morse, Assistant Vice President, University Police and Emergency Management
Notice of Availability and Location of the Annual Fire Safety Report December 22, 2020 American University Community Phillip Morse, Assistant Vice President, University Police and Emergency Management
Important Year-End Payroll and Tax-Related Deadlines December 11, 2020 Faculty, Staff and Student Workers Phillip Harris, Associate Director, Payroll Office
Winter Break Closure – Thursday, Dec. 24, 2020 – Sunday, Jan. 3, 2021 December 9, 2020 American University Community Doug Kudravetz, CFO, Vice President and Treasurer
U∙PASS Announcement for Spring 2021 November 30, 2020 AU & WCL Students Dan Nichols, Assistant Vice President, Risk, Safety, and Transportation Programs
U∙PASS Announcement for Fall 2020 August 14, 2020 AU & WCL Students Dan Nichols, Assistant Vice President, Risk, Safety, and Transportation Programs
Spring 2020 Memos
Subject Date To From
2019 Form W-2 Availability and 2020 Withholding Tax Exemption Deadline January 28, 2020 All Faculty, Staff, and Students Paid in 2019 Astrid Bonilla, Director of Payroll;
Ann Joiner, Executive Director of Total Rewards and Service Delivery
IRS Form W-4 Changes for 2020 January 17, 2020 All Faculty, Staff, and Student Employees Earning Wages in 2020 Phillip R. Harris, Associate Director of Payroll
Fall 2019 Memos
Subject Date To From
Winter Holiday Energy Curtailment December 12, 2019 American University Community David Osborne, Director of Energy and Engineering
Winter Break Closure – Monday, Dec. 23, 2019 – Wednesday, Jan. 1, 2020 December 11, 2019 American University Community Doug Kudravetz, CFO, Vice President and Treasurer
University Space Heater Policy November 21, 2019 American University Community

Doug Kudravetz, CFO, Vice President and Treasurer; 
Vin Harkins, Assistant Vice President of Facilities Management; 
Daniel Nichols, AVP, Risk, Safety, and Transportation Programs

Campus-Wide Seasonal Switchover from Cooling to Heating October 21, 2019 American University Community Vin Harkins, Assistant Vice President of Facilities Management
Notice of Availability and Location of the Annual Security Report September 30, 2019 American University Community Phillip Morse, Assistant Vice President, University Police and Emergency Management
Notice of Availability and Location of the Annual Fire Safety Report September 30, 2019 American University Community Daniel Nichols, Assistant Vice President, Risk, Safety and Transportation Programs
AU Campus Safety and Security Resources Notification September 27, 2019 American University Community

Phil Morse, Assistant Vice President, AU Police and Emergency Management;
Dan Nichols, Assistant Vice President, Risk, Safety, and Transportation Programs

Breaking Bread Lunches – Fall 2019 Kick-Off September 9, 2019 American University Community Nana An, Assistant Vice President of University Budget;
Larry Engel, Associate Professor, School of Communication
Summer 2019 Memos
Subject Date To From
Chartwells To Begin Transitioning as AU’s New Dining Services Provider July 18, 2019 American University Community

Charles Smith, Executive Director, Auxiliary Services;
Ann Marie Powell, Director, Dining & Auxiliary Services

Spring 2019 Memos
Subject Date To From
Annual Campus Climate Control Adjustments April 10, 2019 American University Community David Osborne, Director of Energy and Engineering
Fiscal Year-End Date Change March 8, 2019 Deans, Directors and Department Heads Doug Kudravetz, CFO, Vice President and Treasurer
Road Closures and New Traffic Pattern January 17, 2019 American University Community Vincent Harkins, Assistant Vice President, Facilities Management
Fall 2018 Memos
Subject Date To From
Winter Break Closure – Monday, Dec. 24, 2018 – Tuesday, Jan. 1, 2019 December 11, 2018 American University Community Doug Kudravetz, CFO, Vice President and Treasurer
Winter Break Construction and Facilities Projects December 7, 2018 American University Community Vin Harkins, Assistant Vice President of Facilities Management;
David Dower, Assistant Vice President of Planning and Project Management
Winter Holiday Energy Curtailment December 5, 2018 American University Community David Osborne, Director of Energy and Engineering
Passing of former President George H.W. Bush December 4, 2018 American University Community Doug Kudravetz, CFO, Vice President and Treasurer
Mary Clark, Interim Provost
Switching Power From Generators To New Transformers November 4, 2018 American University Community Vincent Harkins, Assistant Vice President of Facilities Management 
Transformer Delivery and Installation November 2, 2018 American University Community Vincent Harkins, Assistant Vice President of Facilities Management
Transformer Fire on September 29 October 4, 2018 American University Community Doug Kudravetz, CFO, Vice President and Treasurer
Notice of Availability and Location of the Annual Security Report September 26, 2018 American University Community Phillip Morse, Assistant Vice President, University Police and Emergency Management
Notice of Availability and Location of the Annual Fire Safety Report September 26, 2018 American University Community Dan Nichols, Assistant Vice President, Risk, Safety & Transportation Programs
AU Campus Safety and Security Resources Notification September 17, 2018 American University Community Phil Morse, Assistant Vice President, AU Police and Emergency Management
Dan Nichols, Assistant Vice President, Risk, Safety, and Transportation Programs
Update on University Preparations for Hurricane Florence September 13, 2018 American University Community Doug Kudravetz, CFO, Vice President and Treasurer
Hurricane Florence Preparations September 11, 2018 American University Community Doug Kudravetz, CFO, Vice President and Treasurer
Campus-wide Construction and Website August 15, 2018 American University Community Doug Kudravetz, CFO, Vice President and Treasurer
Introduction of New AU Firearms, Weapons and Explosives Policy August 5, 2018 American University Community Phil Morse, Assistant Vice President, University Police & Emergency Management;
Dan Nichols, Assistant Vice President, Risk, Safety and Transportation Programs
Spring 2018 Memos
Subject Date To From
ERP Assessment Project May 21, 2018 Faculty and Staff Doug Kudravetz, CFO, Vice President and Treasurer;
Dave Swartz, Vice President and CIO
Modified Due Dates for Time Sheets and Leave Reporting April 20, 2018 Faculty, Staff and Student Workers Astrid Bonilla, Interim Director of Payroll
Fiscal Year 2018 Close March 9, 2018 American University Community Nicole Bresnahan, Controller
New Federal Tax Withholding Rates Take Effect with January 26 Biweekly Pay and January 31 Monthly Pay January 25, 2018 Faculty, Staff and Student Workers Astrid Bonilla, Interim Director of Payroll
Breaking Bread Lunches – Spring 2018 Kick-off January 22, 2018 American University Community Nana An, Assistant Vice President of Budget and Finance Resource Center;
Larry Engel, Associate Professor, School of Communication
2017 Electronic W-2s Are Available January 19, 2018 All Faculty, Staff, and Students Paid in 2017 Astrid Bonilla, Interim Director of Payroll