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Memorandum April 20, 2018

To:
American University Faculty, Staff, and Student Workers
From:
Astrid Bonilla, Interim Director of Payroll
Subject:
Modified Due Dates for Time Sheets and Leave Reporting

As announced previously, biweekly time sheets and monthly leave reports are moving to a new system. This change is expected to take place on May 15, 2018.

To facilitate this transition, as well as to prepare for the close of the fiscal year, the deadlines for submitting and approving the biweekly time sheets and monthly leave reports are earlier that previously published.

To ensure accurate and timely processing of your pay, please submit/approve biweekly time sheets and monthly leave reports per the schedules below.

Biweekly Pay Time Sheets
Time ReportingPeriod Time Sheet Reporting System Submissions Due(by 5 p.m.) Approvals Due (by 5 p.m.)
4/07 - 4/20/2018 Current Friday, 4/20 Monday, 4/23
4/21 - 5/04/2018* Current Wednesday, 5/02** Thursday, 5/03
5/05 - 5/18/2018 New Friday, 5/18 Monday, 5/21
* current time sheet reporting system will not be available after 5/04
** estimate your time for 5/03 and 5/04
Monthly Pay Leave Report
Leave ReportingPeriod Leave Reporting System Submissions Due (by 5 p.m.) Approvals Due (by 5 p.m.)
4/01 - 4/30/2018* Current Friday, 4/27** Monday, 4/30
5/01 - 5/31/2018 New Friday, 6/01 Monday, 6/04
* current leave reporting system will not be available after 4/30
estimate your leave for 4/30

New time sheets and leave report forms will be available on May 15 and will be accessible via the Work @ AU menu in the MyAU portal. User guides will be available in this location as well. For more information, please contact hrpayrollhelp@american.edu or 202-885-3836.