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Schedules

The American University Payroll Office is dedicated to providing excellent service to all faculty, staff and student employees by posting a payroll schedule of the deadlines that must be met to ensure accurate and timely payments. We've provided a list of other important dates that are related to payroll, taxes and leave balances.

Selected
Biweekly Payroll
Monthly Payroll
Adjunct Faculty

Biweekly Payroll Schedule(November 2023 - June 2024)

All business processes and pay inputs must be submitted to payroll by close of business, at least four (4) business days before pay day.
For the biweekly payroll, this is typically the Monday before pay day, but may occasionally be the Friday before pay day on weeks when a university holiday occurs.

Biweekly Payroll Schedule for April through June
Pay Period Electronic Timesheet
Approvals Due by:
Pay Day Current Employee Data Changes Due
(e.g. E-Actions, Taxes, Direct Deposit):

Oct 28 - Nov 10

November 13

November 24

November 8

Nov 11 - Nov 24

November 27

December 8

November 22

Nov 25 - Dec 8

December 6*

December 22

December 1

Dec 9 - Dec 22

December 15*

January 5**

data freeze for transition to Workday

*Due earlier than normal
**First payslip available in Workday
Biweekly Payroll Schedule for April through June
Pay Period Timesheet Approvals Due Before Pay Day Retroactive Adjustment Period***
Timesheets Unlock
Retroactive Adjustment Period***
Close Time Entry

Dec 23 - Jan 5

January 9

January 19

January 18

February 16

Jan 6 - Jan 19

January 23

February 2

February 1

March 1

Jan 20 - Feb 2

February 6

February 16

February 15

March 15

Feb 3 - Feb 16

February 20

March 1

February 29

March 29

Feb 17 - Mar 1

March 5

March 15

March 14

April 12

Mar 2 - Mar 15

March 19

March 22

March 21

April 26

Mar 16 - Mar 29

April 2

April 5

April 4

May 10

Mar 30 - Apr 12

April 16

April 19

April 18

May 24

Apr 13 - Apr 26

April 30

May 3

May 2

June 7

Apr 27 - May 10

May 14

May 17

May 16

June 21

May 11 - May 24

May 28

May 31

May 30

July 5

May 25 - Jun 7

June 9

June 14

June 13

September 5

Jun 8 - Jun 21

June 23

June 28

June 27

September 19

***Workday allows self-service adjustments to time entered. Adjustments will appear on the next regularly scheduled paycheck. For adjustments needed after the Close Time Entry date, please contact hrpayrollhelp@american.edu.

The biweekly pay schedule will change from two weeks to one week after the last day of the pay period, starting March 22, 2024.


A printable PDF is also available

Monthly Payroll Schedule(November 2023 - June 2024)

All business processes and pay input must be submitted to payroll by close of business, at least four (4) business days before pay day. 

Monthly Payroll Schedule, April through July)
Pay Period Pay Day Leave Report Approvals Due
(in Eagle Service)
Current Employee Data Changes Due 
(e.g. E-Actions, Taxes, Direct Deposit):
Nov 1 - Nov 30 November 30 December 1 November 17
Dec 1 - Dec 31 December 29, 2023 December 15 December 1
*Due earlier than normal
**Processed in Workday
Monthly Payroll Schedule, April through July)
Pay Period Pay Day
Jan 1 - Jan 31 January 31
Feb 1 - Feb 29 February 29
Mar 1 - Mar 31 March 29
Apr 1 - Apr 30 April 30
May 1 - May 31 May 31
Jun 1 - Jun 30 June 28
Time Off Approvals in Workday:
Time Off requests should be submitted in advance for annual leave and for sick leave as soon as possible; requests will be charged against the balance when it occurs.
Managers should monitor their Workday inbox to regularly approve Time Off requests.

A printable PDF is also available.

Adjunct Faculty Biweekly Payroll: Spring 2024

Spring Semester: January 16 – May 8, 2024
Washington College of Law: January 16 – May 11, 2024
SIS Online Programs: January 8 – April 21, 2024

Payment for Teaching Actions Due to HR by January 15

Adjunct faculty payroll schedule
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day
February 2 8 January 15 May 3
All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

Kogod School of Business Online
Term 1: January 8 – March 24, 2024

T1: Payment for Teaching Actions Due to HR by January 15

Adjunct faculty payroll schedule
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day
February 2

6

January 15 April 5
All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

 

SOC / SPA / CAS / OGPS Online Programs
Spring A: January 8 – March 3, 2024

Spring A: Payment for Teaching Actions Due by January 15

Adjunct faculty payroll schedule
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day
A: February 2

4

January 15

March 15

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

 

Adjunct Faculty Biweekly Payroll: Fall 2023

Fall adjunct appointments are due to HR by August 11

Fall Semester (Main Campus): August 28 – December 16, 2023
WCL Adjunct Faculty: August 25 – December 16, 2023

Payment for Teaching Actions Due to HR by August 18

Adjunct faculty payroll schedule
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day

September 15

7

August 30

December 8

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

Kogod School of Business Online
Term 3: July 3 – September 24, 2023
Term 4: October 2 – December 10, 2023

Payment for Teaching Actions Due to HR by June 30 (Term 3) & September 15 (Term 4)

Adjunct faculty payroll schedule
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day

T3: July 21

6

July 5

September 29

T4: October 13

5

September 27

December 8

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

SIS Online Programs
September 4 – December 17, 2023

Payment for Teaching Actions Due to HR by August 18

Adjunct faculty payroll schedule
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day

September 15

7

August 30

December 8

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

SOC / SPA / CAS / OGPS Online Programs
Fall A: August 28 – October 22, 2023
Fall B: October 23 – December 17, 2023

Payment for Teaching Actions Due on August 18 & October 13

Adjunct faculty payroll schedule
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day

A: September 15

4

August 30

October 27

B: November 9

3

October 25

December 8

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

 


Important Employment Dates

Employees should be aware of the following dates that pertain to their payment processing.

Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 


Important Tax Dates

Employees should be aware of the following dates that pertain to tax filing and withholding.

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.