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Schedules

The American University Payroll Office is dedicated to providing excellent service to all faculty, staff and student employees by posting a payroll schedule of the deadlines that must be met to ensure accurate and timely payments. We've provided a list of other important dates that are related to payroll, taxes and leave balances.

Biweekly Payroll Schedule for FY 2022-2023(May 2022 through Jul 2023)

E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.

Biweekly Payroll Schedule for April through June
Pay Period Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: Electronic Timesheet Approvals Due by: Pay Day

May 28 – Jun 10

Jun 08

Jun 13

Jun 24

Jun 11 – Jun 24

Jun 22

Jun 27

Jul 08

Jun 25 – Jul 08

Jul 06

Jul 11

Jul 22

Jul 09 - Jul 22

Jul 20

Jul 25

Aug 05

Jul 23 – Aug 05

Aug 03

Aug 08

Aug 19

Aug 6 - Aug 19

Aug 17

Aug 22

Sep 02

Aug 20 – Sep 2

Aug 31

Sep 02*

Sep 16

Sep 3 - Sep 16

Sep 14

Sep 19

Sep 30

Sep 17 – Sep 30

Sep 28

Oct 03

Oct 14

Oct 1 – Oct 14

Oct 12

Oct 17

Oct 28

Oct 15 – Oct 28

Oct 26

Oct 31

Nov 10*

Oct 29 – Nov 11

Nov 09

Nov 14

Nov 25

Nov 12 - Nov 25

Nov 23

Nov 28

Dec 09

Nov 26 – Dec 09

Dec 07

Dec 12

Dec 23

Dec 10 – Dec 23

Dec 19*

Dec 16*

Jan 06

Dec 24 – Jan 06

Jan 04

Jan 09

Jan 20

Jan 07 – Jan 20

Jan 18

Jan 23

Feb 03

Jan 21 – Feb 03

Feb 01

Feb 06

Feb 17

Feb 04 – Feb 17

Feb 15

Feb 20

Mar 03

Feb 18 – Mar 03

Mar 01

Mar 06

Mar 17

Mar 04 – Mar 17

Mar 15

Mar 20

Mar 31

Mar 18 – Mar 31

Mar 29

Apr 03

Apr 14

Apr 01 – Apr 14

Apr 12

Apr 17

Apr 28

Apr 15 – Apr 28

Apr 26

May 01

May 12

Apr 29 – May 12

May 11

May 15

May 26

May 13 – May 26

May 24

May26*

Jun 09

May 27 – Jun 09

Jun 07

Jun 12

Jun 23

Jun 10 - Jun 23

Jun 21

Jun 26

Jul 07

Jun 24 – Jul 07

Jul 05

Jul 10

Jul 21

Jul 08 - Jul 21

Jul 19

Jul 24

Aug 04

*Due earlier than normal

All schedules are subject to change.

A printable PDF is also available

Monthly Payroll Schedule for FY 2022-2023(May 2022 through July 2023)

E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.

Monthly Payroll Schedule, April through July)
Pay Period Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: Electronic Timesheet Approvals Due by: Pay Day

May 01 - May 31

May 04

May 27*

May 31

Jun 01 - Jun 30

Jun 15

Jun 27*

Jun 30

Jul 01 - Jul 31

Jul 13

Aug 01

Jul 29

Aug 01 - Aug 31

Aug 17

Sep 01

Aug 31

Sep 01 - Sep 30

Sep 07

Oct 03

Sep 30

Oct 01 - Oct 31

Oct 05

Nov 01

Oct 31

Nov 01 - Nov 30

Nov 02

Dec 01

Nov 30

Dec 01 - Dec 31

Nov 30

Jan 03

Dec29*

Jan 01 - Jan 31

Jan 11

Feb 01

Jan 31

Feb 01 - Feb 29

Feb 8

Mar 01

Feb 28

Mar 01 - Mar 31

Mar 8

Apr 03

Mar 31

Apr 01 - Apr 30

Apr 05

May 01

Apr 28

May 01 - May 31

May 03

Jun 01

May 31

Jun 01 - Jun 30

May 31

Jul 03

Jun 30

Jul 01 – Jul 31

Jul 12

Aug 01

Jul 31

*Due earlier than normal

All schedules are subject to change.

A printable PDF is also available.

Adjunct Faculty Biweekly Payroll: Fall 2022

Fall adjunct appointments are due to HR by August 5th

Fall Semester (Main Campus): August 29 – December 17, 2022

WCL Adjunct Faculty: August 19 – December 17, 2022

Payment for Teaching Actions Due to HR by August 12

Adjunct faculty payroll schedule
First Pay Day Number of Payments Revised Payments Due to HR Last Pay Day

September 16

8

August 31

December 23

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

Kogod School of Business Online

Term 3: July 5 – September 25, 2022

Term 4: October 3 – December 17, 2022

Term 3: Payment for Teaching Actions Due to HR by July 1
Term 4: Payment for Teaching Actions Due to HR by September 9

Adjunct faculty payroll schedule
First Pay Day Number of Payments Revised Payments Due to HR Last Pay Day

July 22

6

July 6

September 30

October 14

6

September 28

December 23

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

SIS Online Programs

Fall 1: August 1 – November 13, 2022

Fall 2: September 5 – December 18, 2022

Payment for Teaching Actions Due to HR by July 25 & August 12

Adjunct faculty payroll schedule
First Pay Day Number of Payments Revised Payments Due to HR Last Pay Day

F1: August 19

8

August 3

November 25

F2: September 16

8

August 31

December 23

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.

SOC / SPA / CAS / OGPS Online Programs

Fall A: August 29 – October 23, 2022

Fall B: October 24 – December 18, 2022

Payment for Teaching Actions Due to HR by August 12 & October 7

Adjunct faculty payroll schedule
First Pay Day Number of Payments Revised Payments Due to HR Last Pay Day

A: September 16

5

August 31

November 10

B: November 10

5

October 26

January 6, 2023

All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF.


Important Employment Dates

Employees should be aware of the following dates that pertain to their payment processing.

Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 


Important Tax Dates

Employees should be aware of the following dates that pertain to tax filing and withholding.

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.