You are here: American University Human Resources New Hires Full-Time Staff

Welcome to American University! Information for New Full-Time Staff

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This page summarizes the things that you'll need to do and know to transition into your new role. If you have any questions, please contact us at HR Payroll Help, or call 202-885-3836.

Sign Your Offer Letter

It is important that you acknowledge your offer by signing and submitting your offer letter before you begin.

New Hire Packet

You will receive an email from "AUHumanResources@american.edu" that contains important new hire documents, resources, and policies to review. Please follow the instructions and complete before your first day at AU.

Forms to complete in your new hire packet

  • Personal Information

  • Foreign National Status

  • Form I-9, Employment Eligibility Verification

  • Form W-4, Employee’s Federal Withholding Allowance Certificate

  • State Tax Withholding Form

  • DC Pregnancy Accommodation Notice

  • Equal Employment Opportunity Self-Identify Form

  • Voluntary Self-Identification of Disability Form

Resources in your new hire packet

Your offer letter will advise you when you are scheduled to attend new-hire orientation. Orientation is held virtually on Zoom, from 10:00 a.m. to 4:00 p.m, unless your letter states otherwise.

You will receive an overview of the university, a technology overview, and a video summarizing your benefits package and how to enroll. 

If you are unable to attend orientation on your scheduled date, please email HR Payroll Help, or call 202-885-3836.

There are a few more things that you will need to do once you have started in your role and have access to AU’s portal.

Verify Part 2 of Your Federal I-9 Form (Employment Eligibility) within 3 days of your start date

  • This is a federal requirement that shows your proof of U.S. citizenship or legal authorization to work in the U.S.
  • Your offer of employment is contingent upon you providing proof of employment eligibility in the United States and must be completed no later than three (3) days of your first day of work.
  • Where to verify Part 2 of your Federal Form I-9
    • The Office of Human Resources
      Walk-in, Monday - Friday, 9:00 a.m. to 5:00 p.m.
    • Offered on-site by some departments
      Check with your HR Representative for availability
  • You will need to show proof of your employment eligibility when you verify Part 2 of your I-9. Acceptable, original, unexpired documents that you can use to complete the Form I-9 can be found on the U.S. Citizenship and Immigration Services Form I-9 Acceptable Documents site.

Complete new hire forms

New Hire Events

To help new hires holistically engage with the AU community, the Office of Human Resources sponsors and supports events aimed at developing and connecting staff members. The programs below are fantastic opportunities for staff to forge and maintain connections, learn how to be successful, and gain a better understanding of AU and how it operates. We encourage all supervisors to allow time for staff to engage in these programs. Event offerings will be updated regularly, and are subject to change. If you would like to propose an event for this new hire calendar, please email the Talent Strategies Team.

Stretch-It-Out Series

February 16 - April 6, Wednesdays
2:30pm - 2:45pm

Take a break right from your desk! Join AhealthyU and AU RecFit for a 15-minute virtual stretch breaks on Wednesdays to help you relax and reset during the workday.

Register for Stretch Series

Staff Council Meetings

First & third Tuesdays, every month
11:30am - 1:00pm

Staff Council represents non-union staff across campus and brings staff concerns to the administration. AU Staff are welcome to attend the Council's regular meetings.

 

Join Staff Council Meeting