You are here: American University Human Resources New Hires Full-Time Staff

Welcome to American University! Information for New Full-Time Staff

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We're excited that you'll be joining American University as we build on our legacy of leadership, scholarship, and service, and boldly embrace opportunities for greater impact.

This page summarizes the things that you'll need to do and know to transition into your new role. If you have any questions, please contact the American University AU Payroll Helpline at 202-885-3836.

Sign Your Offer Letter

It is important that you acknowledge your offer by signing and submitting your offer letter before you begin.

New Hire Packet

You will receive an email from "AUHumanResources@american.edu" that contains important new hire documents, resources, and policies to review. Please follow the instructions and complete before your first day at AU.

Forms to complete in your new hire packet

  • Personal Information

  • Foreign National Status

  • Form I-9, Employment Eligibility Verification

  • Form W-4, Employee’s Federal Withholding Allowance Certificate

  • State Tax Withholding Form

  • DC Pregnancy Accommodation Notice

  • Equal Employment Opportunity Self-Identify Form

  • Voluntary Self-Identification of Disability Form

Resources in your new hire packet

Your offer letter will advise you when you are scheduled to attend new-hire orientation. Orientation is held virtually on Zoom, from 10:00 a.m. to 4:00 p.m, unless your letter states otherwise.

You will receive an overview of the university, a complete summary of our benefits, and a technology overview. 

If you are unable to attend orientation on your scheduled date, please email the HR Payroll Helpdesk or call 202-885-3836.

There are a few more things that you will need to do once you have started in your role and have access to AU’s portal.

Verify Part 2 of Your Federal I-9 Form (Employment Eligibility) within 3 days of your start date

  • This is a federal requirement that shows your proof of U.S. citizenship or legal authorization to work in the U.S.
  • Your offer of employment is contingent upon you providing proof of employment eligibility in the United States and must be completed no later than three (3) days of your first day of work.
  • Where to verify Part 2 of your Federal Form I-9
    • The Office of Human Resources
      Monday - Friday, 10:00 a.m. to 2:00 p.m., by appointment only
      To schedule an appointment:
      • Go to https://help.american.edu
      • Login with your AU credentials
      • Select “Appointments” in the top-right header menu
      • Select “Office of Human Resources – In Person Visits”
    • Offered on-site by some departments
      Check with your HR Representative for availability
  • You will need to show proof of your employment eligibility when you verify Part 2 of your I-9. Acceptable, original, unexpired documents that you can use to complete the Form I-9 can be found on the U.S. Citizenship and Immigration Services Form I-9 Acceptable Documents site.

Complete new hire forms